Exec Meeting Minutes from Oct 11
Posted: Thu Oct 20, 2011 6:00 pm
TripleShot Executive Meeting Minutes for Forum – October 11th, 2011. Minutes are edited and condensed for the public forum.
TripleShot Cycling Executive meeting on October 11th .
Meeting started: 6:45pm. Called to order: Pete
Attendance – Geoff, Lister, Sarah, Bill, Pete, Kim
Regrets – Dylan on sabbatical
Motion to approve the agenda – approved.
XMAS Party
• Update given – still working on a good location that will allow minors.
• Budget set.
• Location ideas to investigate discussed.
Finance
• Update on cost of accountant and plan to try to find one in the Club.
• Discussed what we need to file.
• All money to be submitted to Treasurer by Oct 20th so that can have accurate balance for AGM.
Update on Action Items from last Meeting - COMPLETED
Jr Team (discussion points):
• Budget presented and discussion of how much Club to give and what exactly for.
• Currently large expenses being taken on by Jr’s families.
• Discussion on what Jr families pay presently and what priorities for spending Jr money should be.
• Program is gaining momentum. Families inquiring.
• Discussion of what to do if a Jr that cannot afford the coaching fees.
• Jr’s are eagerly volunteering for the funding and want to give back to the Club.
• Suggestion that Jr’s have their own venue for sharing updates and what they are up to. Tells Club what is going on. Embed into website so all can see.
• Decided on amount giving to Jr from general Club fund and will present at AGM.
Where to spend money in general:
• discussion
• At AGM, financial report will spell out exactly how much money is being spent on in each area and for 2012 and future, we spell out percentages of general revenue that will be spent on those items.
Board for 2012:
• Discussion of possible new positions. To be presented at AGM.
Tents:
• Returned to Costco because damaged
• Suggestion for next year:
o Put into bag verses box that disintegrates
o Have laminated instructions inside each bag so people know how to put them up and what is required such as staking
• Need to either take better care or get better tents
Sponsorship
• Update and discussion about 2012. Will present final decision at AGM.
New Business
Thank you everyone for donating more time to Board and doing extra meeting.
Next meeting – schedule once we find out when AGM is (depends on location), we will meet before.
Action Items from Meeting assigned.
Meeting adjourned: 8:53pm.
TripleShot Cycling Executive meeting on October 11th .
Meeting started: 6:45pm. Called to order: Pete
Attendance – Geoff, Lister, Sarah, Bill, Pete, Kim
Regrets – Dylan on sabbatical
Motion to approve the agenda – approved.
XMAS Party
• Update given – still working on a good location that will allow minors.
• Budget set.
• Location ideas to investigate discussed.
Finance
• Update on cost of accountant and plan to try to find one in the Club.
• Discussed what we need to file.
• All money to be submitted to Treasurer by Oct 20th so that can have accurate balance for AGM.
Update on Action Items from last Meeting - COMPLETED
Jr Team (discussion points):
• Budget presented and discussion of how much Club to give and what exactly for.
• Currently large expenses being taken on by Jr’s families.
• Discussion on what Jr families pay presently and what priorities for spending Jr money should be.
• Program is gaining momentum. Families inquiring.
• Discussion of what to do if a Jr that cannot afford the coaching fees.
• Jr’s are eagerly volunteering for the funding and want to give back to the Club.
• Suggestion that Jr’s have their own venue for sharing updates and what they are up to. Tells Club what is going on. Embed into website so all can see.
• Decided on amount giving to Jr from general Club fund and will present at AGM.
Where to spend money in general:
• discussion
• At AGM, financial report will spell out exactly how much money is being spent on in each area and for 2012 and future, we spell out percentages of general revenue that will be spent on those items.
Board for 2012:
• Discussion of possible new positions. To be presented at AGM.
Tents:
• Returned to Costco because damaged
• Suggestion for next year:
o Put into bag verses box that disintegrates
o Have laminated instructions inside each bag so people know how to put them up and what is required such as staking
• Need to either take better care or get better tents
Sponsorship
• Update and discussion about 2012. Will present final decision at AGM.
New Business
Thank you everyone for donating more time to Board and doing extra meeting.
Next meeting – schedule once we find out when AGM is (depends on location), we will meet before.
Action Items from Meeting assigned.
Meeting adjourned: 8:53pm.