Executive meeting minutes from Oct 6th
Posted: Tue Oct 11, 2011 9:24 pm
TripleShot Executive Meeting Minutes – October 6th, 2011
TripleShot Cycling Executive meeting on October 6th at Moka House on Cook St.
Meeting started: 7am. Called to order: Pete
Attendance – Geoff, Lister, Sarah, Bill, Pete, Kim
Regrets – Dylan on sabbatical
Motion to approve the agenda – Pete, seconded by Kim.
XMAS Party Discussion
• Sarah and Kim to organize - tickets, draw prizes, awards .....
• Rent a hall where underage are allowed
• Potluck
AGM Planning Discussion
• Elections discussion on how to do now that larger club
o Positions to be filled and deadline for nominations will be announced on forum before AGM.
o Will be ballot vote this year because club is bigger.
• Location – at Xmas party
• Reports – will be presented at AGM
Finance
• Looking at using CCN (Cycle Component Network) for membership and gear orders to get rid of cash transactions and make easier for members.
• Waivers will be on the website. Must sign before can pay or sign up.
• Will include if they have paid CBC insurance.
Sponsorship
• Policy being drafted and will be edited by Exec.
• Discussed new sponsor propositions. Will announce at AGM.
$ for Juniors
• Policy going forward - discussion
• Need something back from Juniors such as a race report. Post on forum.
• Have Jr Team meeting to set out expectations for 2012
• Refund portion of Jr costs only, not whole amount so that they have some ownership.
• Development of some kind of podium-type program – tabled until next meeting
$ for race team
• Policy and funds allocated going forward - tabled until next meeting.
New Business
Next meeting – Oct 11th
Meeting adjourned: 8:27am, Pete.
TripleShot Cycling Executive meeting on October 6th at Moka House on Cook St.
Meeting started: 7am. Called to order: Pete
Attendance – Geoff, Lister, Sarah, Bill, Pete, Kim
Regrets – Dylan on sabbatical
Motion to approve the agenda – Pete, seconded by Kim.
XMAS Party Discussion
• Sarah and Kim to organize - tickets, draw prizes, awards .....
• Rent a hall where underage are allowed
• Potluck
AGM Planning Discussion
• Elections discussion on how to do now that larger club
o Positions to be filled and deadline for nominations will be announced on forum before AGM.
o Will be ballot vote this year because club is bigger.
• Location – at Xmas party
• Reports – will be presented at AGM
Finance
• Looking at using CCN (Cycle Component Network) for membership and gear orders to get rid of cash transactions and make easier for members.
• Waivers will be on the website. Must sign before can pay or sign up.
• Will include if they have paid CBC insurance.
Sponsorship
• Policy being drafted and will be edited by Exec.
• Discussed new sponsor propositions. Will announce at AGM.
$ for Juniors
• Policy going forward - discussion
• Need something back from Juniors such as a race report. Post on forum.
• Have Jr Team meeting to set out expectations for 2012
• Refund portion of Jr costs only, not whole amount so that they have some ownership.
• Development of some kind of podium-type program – tabled until next meeting
$ for race team
• Policy and funds allocated going forward - tabled until next meeting.
New Business
Next meeting – Oct 11th
Meeting adjourned: 8:27am, Pete.